BVA gets several requests month in and month out for a good way to send secure emails. There is really no way to answer this with a cheap method. There are a few great solutions out there though they can be a little costly but here recently we found a method that is pretty cheap and very reliable. ZixCorp Email Encryption Services is a solution tool that can protect your sensitive mail data. ZixMail is the name of their product and it basically provides desktop email encryption that includes automated key management and delivery to anyone, anywhere through a secure web portal. It can be used with any corporate or web-based email system, and optional plug-ins are available for full integration with Microsoft Outlook.
ZixMail makes it easy to securely send and receive confidential information. Encrypted messages are delivered using your existing email address, and a single ZixMail client can support multiple email addresses. ZixMail also provides time stamping and authentication for irrefutable proof of delivery and receipt.
If your recipient is not a ZixCorp customer, not an issue…ZixMail automatically sends your email to ZixPort, a secure messaging portal that can be used to deliver secure email to any address. The majority of your clients are strong Microsoft environments and this solution works great with it. ZixCorp provides a special ZixMail plug-in so you can send and receive encrypted email without ever leaving Outlook. The plug-in integrates the ZixMail functionality directly into Outlook’s toolbar. The simple click of a button is all it takes to encrypt or decrypt a message.
Automated Key Management
ZixMail takes care of the most complicated aspect of using email encryption – key management. With ZixMail, all key management is handled through ZixDirectorySM, ZixCorp’s hosted public key repository. Tens of millions of members are included in ZixDirectory, allowing ZixMail users to automatically send and receive encrypted emails from other ZixMail or ZixGateway customers. No key set-up or exchange is necessary.