Monthly Archives : November 2014

Office 365 Email Spam Filter Upgrade – Exchange Online Protection | BVA INC. emPowering Your IT –

<img class="alignright size-medium wp-image-4384" src="///www.bvainc.com/wp-content/uploads/2014/11/office365-300x103.jpg" alt="Office 365" width="300" height="103" />Tired of the non stop emails you get with special offers and newsletters? Office 365 has upgraded their spam filter so you can fine tune it to recognize these annoying emails and mark them as spam. The Exchange Online Protection security engine in Exchange Online that allows Office 365 admins to make changes to fine tune the spam requirements. The emails are ranked on a scale of 1 to 9, the lower the rating the less likely it is to be categorized as spam. The options to help decide which number you message is on the spam list is by stating if the email has an option to unsubscribe, how many complaints the email has generated and lastly if you signed up for the mailings. Microsoft is getting ready to put out the improved email management tool, admins that want to activate it as soon as possible can request it from the account team with Microsoft. For more information please click on this link.

Six iPhone Apps To Make Your Life Easier – New iPhone Apps | BVA INC. emPowering Your IT –

The new year is fast approaching, are you looking for an easy way to get organized and more efficient? Check out these six apps that help you with scheduling, fitness, task management, etc. The first app is the Timeful app that is not only free but helps you find the time to do things you want to do with your busy schedule. The second app is the Mailbox Android app that makes processing email easy and gives you the ability to “snooze” messages. Third is the Johnson & Johnson 7 Minute Workout app for fitness lovers with limited time. You can choose workouts from their workout library and this app is highly recommended for business travelers. Fourth is the Asana iPhone app which is a task management and work flow management app. The perfect app for the on the go iPhone users, the droid version is in development as well. The fifth app is Evernote which is an easy way to take notes and the new feature allows you to chat with collaborators in real time. Lastly is the EasilyDo app which does a little bit of everything. You can add your address book, post “Happy Birthday” on your friends page, text a friend or co worker if you’re running late. This app even tells you the the location of your packages when you get an email with confirmation number. If you would like more information on these apps click on this link.

How To Setup Mac Mail on Office 365 – Apple Mail | BVA INC. emPowering Your IT –

AppleMailSetupIf you are a Mac owner and have the OS X update that comes with Mac Mail on Office 365, keep reading for instructions on how to set it up on your computer or laptop. The process is very simple, first you open your Apple Mail. If you have not already set Apple Mail up a wizard will pop up and guide you through the setup. Once your Apple Mail is setup you will need to add a new account. Go to the Mail menu click on preferences, then on Accounts. You will then see a plus sign at the bottom of the list that will allow you to add a new account. Under the “Add Account” box type in your name, full UMB email address, and your UMB password. Then click continue. Mail will then set you up for an Exchange account by finding the server online, if it does then you are done with the setup! If Mail cannot find your server then you may need to set it up manually. Make Exchange your account type and access the document How to Determine Your Exchange Server Address. For more information click on this link.

New Outlook Office 365 For Mac Users | BVA INC. emPowering Your IT

office365On October 31st Microsoft Office announced that Mac users now have a new look to Office 365. According to Office Blogs the new Outlook offers a new “Better performance and reliability as a result of a new threading model and database improvements, a new modern user interface with improved scrolling and agility when switching between Ribbon tabs, Online archive support for searching Exchange (online or on-premises) archived mail, Master Category List support and enhancements delivering access to category lists (name and color) and sync between Mac, Windows and OWA clients, Office 365 push email support for real-time email delivery, and Faster first-run and email download experience with improved Exchange Web Services syncing.” If you are interested in obtaining the new Outlook for your Mac it is available for Office 365 commercial customers and Office 365 Home, Office 365 Personal and Office 365 University subscribers. Follow the below instructions to get Outlook depending on your subscription.

  • Office 365 Commercial customers can get the new Outlook for Mac by accessing their Office 365 Portal, (Gear icon > Office 365 Settings > Software > Outlook for Mac icon) or visiting the Software page.
  • Office 365 consumer subscribers can get the new Outlook for Mac by going to their My Account page.

For more information on this product please click on this link.

Cut Small Business Costs in the Cloud – Small Business Cloud Computing | BVA INC. emPowering Your IT –

Cut Small Business Costs in the Cloud The cloud is firmly established in business, with some of the world’s biggest brand names using cloud-based infrastructure and software. But the cloud is particularly well-suited to the demands of small business, particularly in terms of cost.

When you move computing to the cloud, there’s no need to maintain your own infrastructure, or keep up-to-date with the fast-moving world of technology. That means there’s no need to employ a team of engineers.

Meanwhile, with a simple recurring cost, you only pay for what you need, not the huge capital expense of establishing your own network.

In a small business where resources are limited and liquidity is essential, the cloud is the perfect solution.

Windows Firewall Benefits – Why Windows Firewall is an Effective Firewall | BVA INC. emPowering Your IT –

The Benefits of Windows FirewallYou should already know that an effective firewall is essential, protecting your computer while it’s connected to the internet. But did you know that Windows Firewall is a viable solution built into the Windows operating system?

Windows Firewall offers all the functionality you’d expect from a firewall, including application filtering, packet filtering, and circuit-level filtering. While this filtering is mainly designed to deal with incoming connections as opposed to outbound traffic, it’s an effective way to secure your desktop.

In addition, Windows Firewall is an excellent choice for enterprise. You can deploy configurations through your AD Group Policy, login scripts, and unattended setup scripts, enforcing your firewall policies across every Windows PC.

SQL Server Optimization Tools – Increase SQL Server Speed with Optimization | BVA INC. emPowering Your IT –

SQL Server OptimizationWhatever the nature of your SQL database-driven application, the speed of your SQL queries has a bottom-line impact on performance. To deliver the fastest, most responsive experience to users, SQL Server optimization is essential.

There is a wealth of manual things you can do to keep SQL Server snappy. The fundamentals include proper indexing with primary keys so that data can be found fast, and regularly rebuilding indexes to avoid fragmentation.

Of course, generating database reports, optimizing your database, and clearing data can become a time consuming process. However, with free SQL Server optimization tools like those available from Quest (now owned by Dell), there’s no excuse.

Why Use Cloud Phone Systems – Benefits of Cloud Telephony and VoIP | BVA INC. emPowering Your IT –

Why Use Cloud Phone SystemsWe’re already transferring our data through the cloud, but more and more businesses are moving to cloud phone systems.

From Ring Central to Mitel and Digium, cloud telephony and VoIP give you impressive functionality with a clear recurring cost, often per agent. Unlike traditional fixed line telephony, you can add lines instantly, scale up and down to meet changing demand, and connect to your phone system from anywhere.

Some solutions, like Microsoft Lync, even bring together different types of communication, including email and SMS.

With powerful features available wherever your users go, the growth of cloud phone systems looks set to continue.

Is Your Mobile Device Secure – Mobile Data Encryption | BVA INC. emPowering Your IT –

Is Your Mobile Device SecureWhile smartphones are smart, they’re not always very safe.

We store masses of confidential data on our devices but, unlike a desktop PC or enterprise server, they’re not stored safely in an office. Instead, they’re on the bus, in the car, or in a jacket pocket.

Fortunately, robust encryption can keep your mobile data safe. Apple has recently expanded its 256-bit AES-based encryption across almost all data stored on the device, while Android platforms – by their open nature less secure – can be encrypted using third-party applications.

Of course, no encryption is flawless and, if your mobile device is lost or stolen, you should always make use of remote wipe functionality.

Are Remote Desktop Services Secure – How to Protect Data | BVA INC. emPowering Your IT –

Using a remote desktop solution makes your desktop follow you wherever in the world you go. Simply use a computer, tablet, or smartphone to connect to your original computer over the internet.

But whenever data travels the internet, it is exposed to numerous security threats. For the most part, protecting data against these threats depends on high quality encryption.

Microsoft’s Remote Desktop Services uses the RDP protocol, which is encrypted by default. You can also change the encryption level or implement network level authentication before sessions are created. Similar options are available in every major remote desktop solution.

While transferring data via the internet is by definition less secure that keeping it locally, the right solutions and settings make remote desktops a minimal risk.